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Calendly is a scheduling tool built to help you schedule your meetings professionally and efficiently. With Kajabi’s native integration with Calendly, you can create a seamless scheduling experience for your members. Use Calendly to set time blocks, adjust your appointments, and manage your overall scheduling. Learn more about Calendly.
Note: The Calendly plan with webhooks is required to integrate your Calendly with your Coaching Product on Kajabi successfully.

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Create a Calendly Event

Get started with your Calendly integration by first creating your Calendly event. If you haven’t created a Calendly account, create one now. Keep in mind that a Calendly account with webhooks is required to integrate your Calendly with your Coaching Product on Kajabi successfully.
Note: In order to connect Calendly with Kajabi, your Calendly account must have admin status.If your account does not currently have admin status, your role will need to be changed by a current admin:Calendly Admin StatusLearn more about admin roles in Calendly.

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Create the event

After creating your account, log in to Calendly and:
  1. Select + Create from your Calendly Dashboard
  2. Click Event Type
  3. Select Create for the One-on-One Event Type
Note: Only one-on-one Calendly event types are supported at this time.
  1. Provide the following information for your Calendly Event:
    • Event name
    • Location
    • Description/Instructions
    • Event link
    • Event color
Calendly Event Details
  1. Click Next when you are finished
  2. Complete your booking details:
    • Date Range
    • Duration
    • Availability
  3. Click Additional rules for your availability
  4. Scroll to the bottom of the page and select Make this a secret event
Important: Kajabi will only detect secret events in Calendly. If your event was not secret, people could potentially book your event directly from your Calendly page without first purchasing it through Kajabi.
  1. When you are finished creating your event, click Next

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Connect Calendly to a Kajabi Coaching Product

After your event is live in Calendly, connect Calendly to your Kajabi Coaching Product.

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Connect Calendly

  1. Select Products from your Dashboard
  2. Select Coaching
  3. Click + New Coaching Program
  4. Click Get started
  5. Select Single session or Package for your Coaching program
Learn about the difference between single sessions and packages.
  1. Enter your Coaching Program details:
    • Title
    • Coach name
    • Product description
  2. Click Continue
  3. Open the Scheduling Preference dropdown menu
  4. Select Calendly
  5. Click Connect with Calendly
  6. Enter your Calendly login credentials and click Continue to be directed back to Kajabi
Kajabi will then need to reload the page to connect Calendly, which means you will need to re-enter your Program details.

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Re-enter Program details

  1. Click Get started
  2. Select Single session or Package for your Coaching program
Learn about the difference between single sessions and packages.
  1. Enter your Coaching Program details:
    • Title
    • Coach name
    • Product description
  2. Click Continue
  3. Select Calendly
  4. Choose the One-on-one Event Type from the dropdown
  5. Click Finish
Important: To avoid potential complications with your integration, refrain from changing Calendly credentials (name and password), disconnecting, or detaching an existing Calendly integration. Instead, create an event in your connected Calendly account and add another person to it, or delete your Coaching Program in Kajabi and create a new one. If you wish to disconnect an existing Calendly integration, reach out to our support team for assistance.

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Schedule a session on behalf of a client

You can book a session on behalf of your client after successfully connecting Calendly to your Coaching Product.
  1. Navigate to your Products tab from your Dashboard
  2. Click Coaching
  3. Click Programs
  4. Select your Coaching Program
  5. Select your client’s Name
  6. Click Schedule session
  7. Select a Date and Time
  8. Click Confirm
  9. Edit the Session Details
  10. Click Schedule Event