Media Library overview

Media Library is a centralized hub for managing all of your video and audio files in one place. Instead of uploading the same file multiple times across your site, you can upload once and use that asset anywhere — in Courses, Landing Pages, Coaching sessions, and more.

​

Key benefits

• Upload once, use everywhere — Add video or audio to your library and embed it across your entire site without re-uploading
• Stay organized — Use Tags to group and categorize your media assets
• Track usage — See exactly where each asset is being used across your site
• Enhance your content — Add transcripts, translations, dubbing, and chapters to your videos

​

Get started with Media Library

In your Kajabi account dashboard, go to Media Library. From here you can browse all of your uploaded video and audio files, upload media, and organize everything with Tags:

​

Import existing video files

If you have video files that were uploaded before Media Library was available, you can bring them into your library using the Looking for older files? option. This appears the first time you open the Media Library picker and lets you browse your recent videos and copy them into the library for centralized management going forward.

1. Go to upload a video and click Select from media library.
2. Click Browse legacy media.
3. Select your video file and click Copy to media library.

Files can be added to the Media Library manually. Any files you upload automatically appear in your Media Library and are available for use across your site and products.

​

Key features

​

Upload video and audio files

You can upload video and audio files directly to your Media Library. You can upload up to 10 files at a time using the upload buttons at the top of the Library. Supported file types:

• Video — MP4, MOV, AVI, WMV, FLV, MKV, 3GP, 3G2, M4V, MPG, OGV
• Audio — MP3

​

Organize with Tags

Create Tags to organize your media assets. You can add multiple Tags to any asset, making it easy to group and find related files. Manage your Tags from the Tags page where you can create, rename, and delete Tags.

• Create Tags like “Module 1,” “Interviews,” “Bonus Content,” etc.
• Add or remove Tags from any asset’s detail page or directly from the Library
• Filter your library by one or more Tags to quickly find what you need
• Bulk add or remove Tags with multi-select

​

Search and filter

Find exactly what you’re looking for with built-in search and filtering:

• Search by name — Type in the search bar to find assets by name
• Filter by type — Switch between All, Video, and Audio tabs
• Filter by Tags — Select one or more Tags to narrow your results
• Sort — Sort by name or date added

​

Asset detail page

Click on any asset to open its detail page, where you can see everything about that file in one place:

• Media preview — Watch videos or listen to audio directly in the browser
• Asset info — View the File Type, Duration, File Size, and Upload Date
• Locations — See every place this asset is currently used across your site, with direct links to each location
• Tags — Add or remove Tags
• Actions — Rename, download the original file, or delete the asset

​

Transcripts, translations, and dubbing

For video assets, the detail page gives you access to powerful content enhancement tools:

• Transcripts — View automatically generated transcripts of your video content
• Translations — Access translated versions of your transcript for a global audience
• Dubbing — Manage dubbed audio tracks for your videos
• Chapters — Add chapters to create navigable sections within your videos, making it easy for your audience to jump to the content they need

​

Chapters

Add navigable sections to your videos so viewers can jump directly to the content they need. From the Chapters tab on any video asset’s detail page, you can define titled markers throughout your video — similar to chapters on a YouTube video. When enabled, your members see clickable chapter markers in the video timeline during playback on every location where the video is embedded.

• Add up to 20 chapters per video with a Title and Start time for each
• Chapters appear as clickable markers in the video player timeline for your members
• Enable or disable chapters at any time without losing your work
• Live video preview lets you verify each chapter’s timing as you set it up
• Works on both desktop and mobile

​

Use media across your site

The real power of Media Library is using your assets anywhere across your Kajabi site. When you’re building content in any of the following areas, you can select media directly from your library instead of uploading a file:

• Course lessons — Add video or audio to any lesson
• Blog posts — Embed video or audio in your blog content
• Coaching sessions — Attach recordings to group or one-on-one sessions
• Live sessions — Add video replays
• Offers and upsells — Include video in your Offer pages
• Pages and themes — Add video or audio to any page through the Page Builder

When adding media to any of these areas, the Media Library picker appears — a modal that lets you browse, search, filter, and select assets from your library without leaving the page you’re working on.

​

FAQs

​

Who can access the Media Library?

Media Library is available to site admins, including owners and assistants. If you have admin access to your Kajabi site, you can manage media.

​

What file types are supported?

Media Library supports video files (MP4, MOV, AVI, WMV, FLV, MKV, 3GP, 3G2, M4V, MPG, OGV) and audio files (MP3). Support for additional file types such as images and documents is planned for future updates.

​

Can I organize my files into folders?

Not yet — but it’s on the way. Saved views that give you a folder-like experience for organizing your media are planned. In the meantime, Tags are a flexible way to group and categorize your files.

​

What happens if I delete an asset that’s being used somewhere on my site?

The asset is removed from all locations where it’s currently in use. Check the Locations section on any asset’s detail page to see everywhere it’s being used before deleting.

​

Is there a limit to how many files I can upload?

You can upload up to 10 files at a time per batch. There is no overall limit to the number of assets in your library.

​

Can I download my original files?

Yes. On any asset’s detail page, use the Actions menu to download the original file.

​

Do I need to re-upload files I’ve already used in my Courses or pages?

No. You can import existing videos into Media Library using the Looking for older files? option in the Media Library picker. This copies your existing video into the library without affecting where it’s currently used. You will need to re-upload audio files you’ve already used throughout your account.

​

Can I use the same asset in multiple places?

Yes. That’s one of the main benefits of Media Library — upload once, use anywhere. The Locations card on the detail page tracks every place an asset is being used.